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UNICEF looks for committed professionals willing to engage in the challenging and rewarding work of advocating for children's rights, helping to meet their basic needs and expanding their opportunities to reach their full potential.

Current opportunities

TA Administrative Assistant (GS-5), #107868, Panama City - Panama RO

Apply now Job no: 517461
Work type: Temporary Appointment
Location: Panama
Categories: G-5

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

 

How can you make a difference?

 

  1. Support to programme development, planning and execution.

  

  • Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations. 
  • Prepares and maintains records pertaining to programme planning and development for his/her respective section.
  • Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
  • Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
  • Following up both internally with the Supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.

 

2.Support to monitoring and reporting of programme results

 

  • Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
  • Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
  • Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

 

3.Support in resource mobilization

 

  • Compiles and organizes information and data pertaining to donors (both current and potential). 
  • Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
  • Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
  • Supports the processing of contracts for consultants and external partners pertaining to the section.

 

4. Support in Knowledge Management and capacity building

 

  • Gathers and shares information as needed in support of improving the processes and daily operations of the section.
  • Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

 

5. Support in Emergency Response

  • Supports maintenance of communication and information management during emergency response of the RO.
  • Plays an important role in supporting the coordination of the RO through logistical support to coordination meetings, taking and circulating minutes and documentation.
  • Is expected to work outside of regular work hours as required during emergency response.

 

 

 

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
  • A minimum of 5 years of progressively responsible administrative or clerical work experience is required. 
  • Fluency in English and Spanish are required.
  • Knowledge of SAP will be considered as a strong asset.
  • A minimum experience of 2 years managing budgets, will also be considered as a strong asset. 

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: SA Pacific Standard Time
Applications close: SA Pacific Standard Time

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