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Batch Recruitment: Strategic Planning Specialist, P-4, NYHQ (two positions)

Apply now Job no: 517634
Work type: Fixed Term Staff
Location: United States
Categories: Planning

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

How can you make a difference?

Under the overall supervision of the Secretary to the Executive Board/Director of the Office of the Secretary of the Executive Board (OSEB) and direct supervision of the Deputy Secretary to the Executive Board, the Strategic Planning Specialist (Executive Board) is responsible for providing effective preparation and coordination for Executive Board sessions, as well as managing all editorial work related to official documentation of UNICEF to ensure accuracy, correctness and quality of these documents. He/she contributes to the continued strategic relationship between the UNICEF secretariat and Executive Board by providing strategic planning support within OSEB and assisting in structuring the Board's work for optimal exposure of strategic issues. He/she also supports the Secretary and Deputy Secretary to the Executive Board in planning and running the work of the Executive Board. 

KEY END-RESULTS

  • Ensure effective planning, preparation and coordination for Executive Board sessions;
  • Provide significant contributions to strategic planning and smooth operation of OSEB Manage high-quality editorial work for documents;
  • Manage high-quality editorial work for documents.

MAIN DUTIES & RESPONSIBILITIES 

1. Provide significant contributions to strategic planning and smooth operation of OSEB

  • Provide advice and support to the Secretary and the Deputy Secretary in OSEB's strategic planning, including internal planning such as the office management plan, work plans, and annual reports, and preparing for key Executive Board discussions and all Board-related meetings and consultations;
  • Within OSEB's role and mandate, identify opportunities to include key issues for UNICEF in the agenda of the Executive Board and promote that corporate goals of the Organization are presented in a strategic and effective way;
  • Serve as OSEB's main point of contact and coordination with divisional focal points in charge of preparing documents for the consideration of the Executive Board;
  • Contribute to the dissemination and exchange of knowledge about the Executive Board within UNICEF, in order to promote effective interaction and partnerships between the UNICEF focal points on Board related issues and the Executive Board members;
  • Represent OSEB in internal meetings as needed, report back on the discussions with advice and recommendations regarding specific follow up activities;
  • Advise senior managers on a range of editorial, publication and official documents;
  • Support senior managers in handling complex and multiple topics, as well in structuring the work of the Executive Board in a way that provides optimal exposure to strategic issues;
  • Support the oversight of OSEB's work during the Executive Board sessions;
  • Provide backstop support to the Deputy Secretary in his/her absence and in case of parallel meetings of the Executive Board; and
  • Attend monthly Bureau meetings and represent the Office when necessary. Prepare the minutes for perusal by the Secretary and Deputy Secretary.

2. Effective planning, preparation and coordination for Executive Board sessions

  • Formulate the annual programme of work of the Executive Board and the provisional annotated agenda, timetable and organization of work for the upcoming Executive Board session(s) based on Executive Board decisions/requests and UNICEF secretariat requirements;
  • In cooperation with the Deputy Secretary of the Executive Board, support the preparation of the informal verbatim report of each Executive Board session as needed, including identifying and informing focal points and rapporteurs for each agenda item and informing them of their responsibilities; establish internal deadlines for all documents, and communicate these to, and follow up with, all relevant UNICEF offices; monitor and chart compliance by offices;
  • Design and provide policy, guidance (e.g., standard operating procedures), training and advice to UNICEF country/regional offices and at headquarters, including FRG, in the preparation of Executive Board documents such as reports and country programme documents, as well as on the functioning of the Executive Board;
  • Liaise and coordinate with the regional offices and FRG to ensure timely preparation of country programme documents and extensions that would be presented to the Board;
  •  Support the Secretary and the Deputy Secretary of the Executive Board in effective and efficient organization, preparation, management and servicing of all Executive Board sessions and other Board-related meetings and consultations;
  • Plan, schedule and coordinate editorial work and edit documents to the highest professional standards;
  • Prepare and update speaker's notes for the Executive Board President for each session; provide input for opening and closing remarks of the President and others, if requested;
  • Support the Executive Board members in revising and finalizing drafts of Executive Board decisions and coordinate their translation by United Nations Conference Services;
  • Support the Executive Board members and their facilitators in the negotiation of draft decisions;
  • Coordinate the preparation of the official report of each Executive Board session; edit the report, ensuring review by Executive Board members;
  • Plan and implement timely internal and external communication and discussion of Executive Board-related issues, statements and documents;
  • Liaise with UNICEF Communication staff on web, photo, video and media coverage of Executive Board sessions and events and disseminate information on Executive Board sessions to relevant parties;
  • Manage timely uploading of documents on OSEB's website;
  • Set up and oversee proper quality control process for editorial work and provide final editorial clearance;
  • Coordinate the submission of documents, in the required United Nations format, to the United Nations Documents Management Division for production/translation; and
  • Provide guidance and supervision, where necessary, to staff members and non-staff personnel involved in the planning and preparation for Executive Board sessions.

To qualify as an advocate for every child you will have…

  • An advanced university degree, preferably in languages, journalism, international relations, or social and economic development areas.
  • At least eight years of progressively responsible experience in writing or editing documents/publications related to social and economic development.
  • Proven experience and knowledge of the UN editorial style, terminology, practices, and procedures.
  • Familiarity with UNICEF's mandate and with work of the Executive Board is ideal.
  • Experience working in an international humanitarian or development organisation both at field and HQ level is required.
  • Proven strong communication skills and ability to interact with diverse range of people, adapting style to audience.
  • Proven political acumen and ability to apply sound judgment in complex settings.
  • Proven ability to apply innovative thinking and solutions to complex and changing environments.
  • Fluency in English is required. Knowledge of another official UN language is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are….

  •  Applying Technical Expertise   [ III ]

  •  Persuading and Influencing     [ II ]

  •  Planning and Organizing          [ III ] 

  •  Relating and Networking         [ II ]

  

In addition to the required functional competencies listed above, the following are the core competencies specified by OSEB.

  •  Communication [ III ]                  •  Drive for Results [ II ]                        •  Working with People [ II ]

  

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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