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Human Resources Assistant, GS 5, Temporary Appointment (Bishkek, Kyrgyzstan) - This vacancy is open to Nationals of Kyrgyzstan only.

Apply now Job no: 517656
Work type: Temporary Appointment
Location: Kyrgyzstan
Categories: Human Resources, G-5

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Purpose for the job:

Under the close supervision and guidance of the Operations Manager, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Summary of key functions/accountabilities:

  • Support to business partnering
  • Support in processing of entitlements and benefits of local staff
  • Support in recruitment and placement
  • Support in organization design and job classification
  • Support in learning and capacity development
  • General office support
  1. Support to business partnering
  • Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
  • Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
  • Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

 

  1. Support in processing of entitlement and benefits
  • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
  • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.
  1. Support in recruitment and placement
  • Prepares and circulates internal and external advertisements.
  • Liaises with candidates in the various stages of the recruitment process.
  • Prepares formal acknowledgement, offer and regret letters.
  • Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.
  • Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
  • Monitors life-cycle of recruitment process to update supervisor as necessary.

4. Support in organization design and job classification

  • Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
  • Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

 

5. Support in learning & capacity development

  • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations. 
  • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
  • Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

6. General Office Support

  • Supporting the recruitment of individual contractors and consultants
  • Drafting and/or processing a variety of correspondence and other communications
  • Setting up and maintaining HR files/records (electronic and paper)
  • Scheduling appointments and meeting
  • Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).

 

To qualify as an advocate for every child you will have…

Technical Skills:

  • Good knowledge of HR principles, rules, regulations and procedures within the UN
  • Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
  • Ability to extract and format data and to solve operational problems
  • Ability to organize own work, set priorities and meet deadlines.

Interpersonal and Communication skills:

  • Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations
  • Demonstrates a high degree of confidentiality, initiative and good judgment.
  • Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

Qualifications:

  • Kyrgyzstan Nationals.
  • University degree Bachelor's or Master's in human resources or business administration. Additional professional training an advantage.
  • A minimum of 5 years of relevant professional experience in HR, administrative work experience are required.
  • Work experience in international organizations.
  • Fluency in English and Russian are required. Knowledge of Kyrgyz language is an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are Analyzing, Learning & Researching, Planning & Organizing, Following Instructions & Procedures.

View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks: Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Central Asia Standard Time
Applications close: Central Asia Standard Time

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