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Accounting & Finance Assistant, Santiago - Chile (GS/5 Fixed Term Appointment)

Apply now Job no: 528312
Work type: Fixed Term Appointment
Location: Chile
Categories: Finance and Administration

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

The Accounting & Finance Assistant is responsible for executing a broad variety of standardized administrative and financial tasks for the respective section requiring thorough knowledge of UNICEF administrative and financial procedures, processes and policies.

In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

Under the direct supervision of the Operations Manager and in close coordination and guidance of the PFP Manager this post is responsible for providing support to the Private Sector Fundraising (PSFR) operation by reporting and monitoring over financial aspects of the operation as well as performing important tasks derived from de PSFR activities within the country such as reconciling contribution receipts between Donor Perfect Online (DPO) and VISION (SAP) , and between VISION and PSFR bank accounts; supporting the submission and reporting of work-plan and budgets as well as contributing with the interpretation and application of PFP related policies and procedures in support of the fundraising operation at the country level.

How can you make a difference?

Summary of key functions/accountabilities:

• Support the work of the Country Office in providing support to Management in the preparation, submission, monitoring and reporting of PFP annual work-plans, budget and results.
• Monitoring cash-flows relating to private sector revenue and expenses.
• Reconciling contribution receipts between Donor Perfect and VISION, and between VISION and PSFR bank accounts in coordination with the Business Intelligence Associate who issues information from Donor Perfect.
• Liaising with local bank accounts officials to maintain office banks accounts related to donations.
• Providing appropriate and consistent interpretation and application of PFP related policies and procedures to support the fundraising operation at the country level.
• Run the collection processes for all types of payment methods.
• Performing any other duties and responsibilities assigned as required.

Support the work of the Country Office in providing support to Management in the preparation, submission, monitoring and reporting of PFP annual work-plans, budget and results.

• Drafts PFP Work-Plan and Budget in regard to staff and non-staff costs.
• Adapts the Work-Plan and Budget submitted to PFP to the formats required at country level with Outcome, Outputs, Activities and Results.
• Gathers and consolidates information from the different functional areas of the PFP team in regard to income and direct costs during the Work-Plan and Budget preparation.
• Fills in Reporting Application the Proposed Work-Plan and Budget (P), Latest Estimates (LE), Quarterly Financial Scorecard (QFS), Investment Funds ManagementPlatform, Cash Forecast and Revenue and Expenses Report (RER)
• Keeps a track of income and expenses against the annual Work-Plan and monthly reports to the PFP Manager.
• Responds to LACRO and PFP-GVA on any information required related to financial aspects of the PFP operation.

Monitoring cash-flows relating to private sector revenue and expenses.

• Gathers and consolidate information to forecasting and reporting the status of implementation of income and expenses of the PFP section, including investment funds.

Monitoring fundraising contributions.

• Monitors and reports on allocation of donations to grants related to ORP (PFP Cost Charging), ORR (Country Programme), ORE (Emergencies) and RR (Regular Resources).
• Monitors and reports on Regular Resources Contribution against commitments taken by the Country Office.

Reconciling contribution receipts between Donor Perfect and VISION, and between VISION and PSFR bank accounts in coordination with the Business Intelligence Associate who issues information from Donor Perfect.

• Reconciles and validates the information provided by the Business Intelligence Associate or the Data Base Assistant ensuring a match of income figures between Donor Perfect, Vision and the PSFR bank accounts.
• Appropriately archives background documentation according to Operations and Audit guidelines.

Liaising with local bank accounts officials to maintain office banks accounts related to donations.

• Provides information pertaining to office banks accounts for reporting and other administrative purposes.
• Completes documentation required for opening or closing banks accounts related to local fundraising and submit it to the Operations and HR Manager and the Chief of Fundraising.

Providing appropriate and consistent interpretation and application of PFP related policies and procedures to support the fundraising operation at the country level.

• Supports and advices the Operations Manager and the Fundraising Manager on the interpretation and application of administrative policies, procedures and regulation specifically developed for PFP functions in Country Offices.
• Contributes to recommendations on the improvement of internal controls related to the operation of country office fundraising.
• Keeps its supervisor abreast of potential problem areas for further action.

Run the collection processes for all the collection processes.

• Updates the Data Base activating the new mandates and closing those that are rejected by local credit card processor.
• Runs the collection process on daily basis. Submits the input files on daily basis to collect the donations from all payment methods. Updates the bank / local credit card processor responses on daily basis in DPO, and before to run the next collection process.
• Keeps track on the monthly revenue and related KPIs.

Performing any other duties and responsibilities assigned as required.

• May be required to carry out specific administrative operational/control tasks for fundraising activities.

To qualify as an advocate for every child you will have…

Education:

  • Completion of secondary education, preferably supplemented by technical or university courses related to finance, administration or accounting disciplines, desirable.

Experience:

  • A minimum of 5 years of progressively responsible relevant work experience is required in accounting or finance areas.Language

Requirements:

  • Fluency in Spanish and English is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are:

Core Values

  • Care
  • Integrity
  • Trust
  • Accountability

Core competencies

  • Communication (I)
  • Working with people (II)
  • Drive for results (I)

Functional Competencies:

  • Analyzing (I)
  • Learning & Researching (I
  • Planning and organizing (I)
  • Following Instructions and Procedures (I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: Pacific SA Daylight Time
Applications close: Pacific SA Daylight Time

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