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Generic Vacancy Announcement: Programme Assistant, GS-5, FT, Multiple Locations.

Apply now Job no: 529104
Work type: Fixed Term Appointment
Location: Venezuela
Categories: Support: Programme, G-5

To learn more about working in UNICEF Venezuela: https://www.youtube.com/watch?v=Csx3eeoHOB8

UNICEF Venezuela is seeking talented professionals as Programme Assistant at the General Services 5 (GS-5) level. This is a Generic Vacancy Announcement for the Talent Groups for Programme Assistant at the GS-5 level and from this Talent Group we will select candidates for positions that may come up in the future in our Bolivar, Caracas, Táchira and Zulia locations.

Talent Groups at UNICEF are exclusive lists of pre-vetted, highly qualified professionals intended to fast-track recruitment processes as positions become available in our Office. After a rigorous selection process, successful candidates assessed as ready for these levels will be placed in the GS-5 Programme Assistant. While placement in the Talent Group does not guarantee a position, it is an important resource for filling GS-5 level vacancies for roles of Programme Assistant. Candidates placed into the Talent Group will be reviewed when a relevant position opens and if found suitable, will be offered placement through a direct selection process. Contracts may be Fixed Term (FT) or Temporary Appointment (TA).

Purpose for the job:

The Programme Assistant provides operational and administrative assistance to the respective section (s) to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Key function, accountabilities and related duties/tasks

  • Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
  • Collecting invoices and filing documents for approval and thereafter processing in VISION and Service Gateway.
  • Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
  • Supporting the management of administrative supplies and office equipment.
  • Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
  • Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel. 
  • Maintaining and updating a system which monitors the absence of staff. 
  • Preparing and maintaining records pertaining to programme planning and development for his/her respective section. 
  • Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.
  • Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

Impact of Results

The Programme Assistant supports the section in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the programme assistant therefore creates the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. 

To qualify as an advocate for every child you will have…

Education:  Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required

Language Requirements:  Fluency in Spanish is required.  Working-level knowledge of English is considered an asset.

Advertised: Venezuela Standard Time
Applications close: Venezuela Standard Time

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