Supply & Logistics Specialist (Common Services) P3 Fixed Term - Senegal Country Office
Job no: 515895
Position type: Fixed Term Appointment
Division/Equivalent: Dakar (WCAR), Senegal
Department/Office: Dakar, Senegal
Categories: Supply/Logistics, P-3
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
How can you make a difference?
PURPOSE OF THE JOB
Under the direct guidance of the Chief of Operations of the Common Services, this position will be responsible for the management of the supply and logistics operations for both the Regional Office of West and Central Africa based in Dakar and the country office of Senegal. The incumbent is accountable for the planning, contracting, procurement, distribution, inventory management of UNICEF's supplies, in support of operations and programme objectives. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF's supplies, in support of the Country Programmes.
He or she will collaborate with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence.
1.Rapid and relevant responses provided to evolving supply needs and situations, including emergency situations, with a priority on achieving value for money.
2. The highest level of integrity, standards and accountability maintained by implementing sound, accurate supply/logistics management systems, procedures and documentation as well as regular and accurate reporting.
3. Technical leadership, support, coaching and training provided to capacity-building in order to enhance efficient, effective and timely delivery of supplies. UNICEF, Government and all implementing partners; accountability is ensured for supply assistance Government counterparts and implementing partners are orientated and trained in UNICEF supply assistance policies and procedures.
4. Effective procurement conducted to attain best overall value while maintaining product quality.
5. Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking. Effective partnership standby agreement concluded to ensure timely procurement, delivery, utilisation and monitoring of quality and movement of supply assistance.
KEY ACCOUNTABILITIES and DUTIES & TASKS
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.
Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
Responsible for logistics/supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
Participate in the Country Programme strategy planning preview and reviews to advice on supply/logistics requirements for the Plan of Operations and Annual Work Plans... Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
Act as secretary and adviser to the CRC. Establish and maintain a system of contact with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Conclude standby agreements with relevant private business companies for cost effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users
Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc.
Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.
Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery,
Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provide effective coaching to the staff/consultants as required.
Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.
Conduct local procurement through issuance of tenders, bid adjudication and contract management...Â Conduct market research, identify and recommend potential local suppliers.Â Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,).Â Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.
Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
Communicates and reports quality issues with respect to supplies and/or service agreements.
Collaboration and Partnership
Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs and inventory.
Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.
To qualify as an advocate for every child you will have…
QUALIFICATION and COMPETENCIES
Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.)
- Work Experience
Five years of relevant professional work experience.
Both national and international work experience in supply, logistics, purchasing, contracting, administration and/or other related fields.
Work experience in emergency duty station.
- Language Proficiency
Fluency in French and English.
Core Values (Required)
Diversity and Inclusion
Core Competencies (Required)
Drive for Result [II]
Working with People [II]
Functional Competencies (Required)
Applying Technical Expertise [II]
Deciding and Initiating Actions [II]
Following Instructions and Procedures [II]
Leading and Supervising [II]
Planning and Organizing [II]
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The technical competencies required for this post are….
Technical KnowledgeÂ Â
a) Specific Technical Knowledge Required (for the job)
(Technical knowledge requirements specific to the job can be added here as required.)Â
Knowledge of Supply Chain Management preferably in a developing country context
Mastery of technical knowledge (product knowledge, market research/analysis) required for Supply Management/Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.)
Knowledge of relevant Information Technology software
Knowledge of the global commitment on aid effectiveness, including the Paris DeclarationÂ Â Â Â on Aid Effectiveness, the Accra Agenda for Action as well as knowledge of the Global Programmed Partnerships (GPPs).
Common Technical Knowledge Required (for the job group)
Knowledge of managing inventory, transport, and diverse logistics operations (e.g., programme supply & logistics) in the international environment
Knowledge of supply/contracting/logistics policies, goals, strategies, and approaches
Knowledge of public procurement principles and processes
Knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice
Knowledge of establishing strategic, long term and sustainable procurement arrangements
Knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques
Knowledge of financial and legal implications in procurement process-
Knowledge of category management.
Gender equality and diversity awareness.
UNICEF strategic framework for partnerships and collaborative relationships
Technical Knowledge to be Acquired/Enhanced (for the Job)
UNICEF Supply Function goals, visions, positions, policies and strategies. (E.g., SUPDIRs, PROs, Executive Directives, )Rules and regulations of supply and programme manuals and instructions. (E.g., Supply Field Manual, Programme, Policy and Procedures Manual).
Financial circulars and rules, regulations and manual.Administrative and Human Resources Rules and Manuals.
Information and Communication Technology administration.
UNICEF emergency programme and operations policies, strategies, procedures and approaches.Rights-based and Results-based management and programming approach in UNICEF.
Mid-Term Strategic Plan (MTSP); Country Programme Management Plan (CPMP).
International Code of Conduct
UN and UNICEF policies and approaches on supply issues involved in harmonization of operations in the common system.
â€¢ UN and UNICEF security operations and guidelines Government regulations and laws in the locality (e.g., customs clearance, VAT and other taxation systems).
View our competency framework at
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: Greenwich Standard Time
Application close: Greenwich Standard Time