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UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to learning

Medium sized office with a full Operations component of the Country Program located in the capital city to have close proximity to government partners.

How can you make a difference? 

Under the direct supervision of the Deputy Representative Operations, the Budget Officer will be responsible for tracking, analyzing and reporting income and expenditures, including donor contributions and will be accountable for analyzing the needs, preparation, management and monitoring of contributions, involving all sources of funds across programmes and operations, contributing to the overall governance of the office. The incumbent will also collaborate with HQ, RO and CO and contribute to the overall strategies related to contribution and budget management and reporting and capacity building for UNICEF Haiti Country Office.

Key functions, accountabilities and related duties/tasks:

Supports the formulation of strategies and concepts

• Align contribution management with programme strategies and develop medium to long-term plans for effective budget management contributing to the overall governance of the office
• Develop capacity building plans for strengthening the overall budget management of the office
• Develop and revise the CO office budget, contribution and financial strategies with programme’s vision and staffing structure ensuring it is coherent and meaningful

Support Budget analysis focusing on achieving results

• Integrate and analyze potentially conflicting numerical, verbal and other data from a wide variety of sources.
• Identify key, high-level trends across data sets.
• Recognize subtle inter-relationships among multiple issues and see the potential effects on the overall system or process.
• Make logical, rational, well-reasoned and defensible judgment from the analyses
• Liaise with RO/HQ and technical colleagues to dialogue and constantly inform the CO on policies and guidelines on budget management

Contribution management (budget planning allocation, monitoring)

• Participate in the development of the budget-related components of the office work plan, annual management plan, Resource mobilization and Partnership Strategy, including donor proposals.
• Monitor compliance and inform relevant sections to ensure that fund management objectives and targets are on track, and that staff are aware of donor conditions.
• Ensure timely allocation of new grants to respective programmes in line with approved budget breakdown and donor conditions
• Monitor grants expiry dates and in dialogue with the programmes find solutions for proper utilization aligned with results,
• Monitor the utilization of regular Resources and Other Resources and produce regular updates for the Country Office Management.
• Support the capacity development of programme staff to improve the description of expenditures that appear in financial reports
• Retrieve information on costs of programme elements, such as staff and related costs from automated files and comply them in standardized and customized reports.
• Enable an institutional memory within the office through development and maintenance of record keeping of OR allocations forms and emails related to RR allocation.
• Collect and analyze budget and financial data for programme/project planning, management, monitoring and evaluation purposes.
• Review the accuracy of VISION/SAP generated data.

Management of financial dashboard reports

• Monitor allocation and expenditures trends; generate, prepare and share with members of the management team the financial progress reports adapted from VISION and bring to the attention of the Deputy Representative Operations any deviations or delays for corrective measures.
• Prepare and timely submit monthly Management Indicator reports to the meetings of management team, including analysis on key programme indicators
• Follow-up on agreed action during presentation of management reports
• Provide reports on budget utilization during reviews (Mid-year, annual and mid-term reviews).
• Support technical / programme sections and coordinate with the Program Specialist and Deputy Representative Operations in the planning and forecasting of budget needs and maintain a cross-sectoral budget allocation and tracking tool to ensure that sufficient funds from the appropriate sources (and in line with donor conditions) are allocated to ensure proper and timely implementation of programmatic activities.
• Monitor commitments and expenditures to ensure timely, accurate and appropriate grant information is provided on programme budget, allocations, commitments, expenditures and projections and with the aim to ensure delays, errors and discrepancies are detected and corrected.
• Support in ensuring that funds are only used for the purposes agreed and in line with project proposals and donor conditions, including by tracking support for cross-cutting programs and operations. Keep office senior management, program specialist, budget owners and section chiefs informed on DCT status and utilization rates and make recommendations for corrective action as required.

Management of financial reports related to resource mobilization and donor reporting

• Support the preparation and review of financial reports to donors to ensure alignment with VISION reports and adherence to donor templates and guidelines.
• Prepare financial reports related to contributions in close coordination with the related programmes.
• Support the preparation and review of budgets in donor funding proposals in line with UNICEF financial rules and regulations.
• Support the preparation of budget related documentation and analysis as related to the fundraising function including income analysis and fundraising gaps.

VISION support to fund management

• Provide support to Programme and Operation on the appropriate VISION work processes, routine operation and utilization of the system and PIDB codes.
• Diagnose problems and locally resolve/respond to queries that users encounter or liaise with the NYHQ including the global helpdesk for solutions.
• Building the capacity on budget management including training on VISION and insight.
• Process requests for grants extension ahead of expiring dates in VISION.
• Maintain updated VISION records for budget allotments, planning ceilings, donor contributions and related correspondence.
• Provide support to Programmes through preparation of monitoring reports (donor utilization reports, all routine management reports produced by VISION, non-routine reports and presentations), review and analyse reports and recommend actions to be taken to maximize the efficiency of the office’s fund utilization.
• Assist office senior management and programme staff in allocation and reallocation of funds. Conduct regular review and reconciliation of Grants; provide analysis by using the management indicators. Ensure that contributions are fully utilized and in a timely manner.
• Together with the Monitoring and Reporting Specialist and other relevant staff, ensure that required donor budget reports are clear, concise, on time and with accurate financial figures.

Cost distribution and payroll

• support and advise budget owners on conditions of Grants utilization in payroll.
• Support staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff on FT and TA.

Maintain an analysis for the payroll and related gaps. payroll.

If you would like to know more about this position, please review the complete Job Description here:  133512 Budget Officer NO2 JD.pdf

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education:  Bachelor’s degree in business administration, Finance and Accounting, General administration, Development studies, Statistics, Social Sciences, or any other relevant field of discipline.
• Work Experience:
  • Minimum two years of relevant professional work experience in Programme management and budgeting.
  • Work experience in international organization in the relevant area is an asset
  • Work experience on EU financial reporting is considered an asset.
  • Experience in the usage of office software MS package and advanced knowledge of spreadsheet and database packages is required.
• Language Requirements: Fluency in French and good working knowledge of English are required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) is an asset.

Desirables:

• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts. 

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

• Builds and maintains partnerships (1)
• Demonstrates self-awareness and ethical awareness (1)
• Drive to achieve results for impact (1)
• Innovates and embraces change (1)
• Manages ambiguity and complexity (1)
• Thinks and acts strategically (1)
• Works collaboratively with others (1)
• Nurtures, leads and manages people (1)

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable female candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Eligible staff members on fixed-term, continuing or permanent contracts applying to IP TA positions in a duty station designated as L2/L3, may be able to retain a lien and their fixed-term entitlements, subject to approval by their Head of Office. The conditions of the temporary assignment will vary depending on the status of their post and relocation entitlements may be limited as per the relevant policies.

Additional information about working for UNICEF can be found here.