Logistics Assistant, GS-5, TA, 364 days,# 116618, Transport Centre, UNICEF Supply Division, Copenhagen
Job no: 541913
Contract type: Temporary Appointment
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a Sustainable Future
This position as Logistics Assistant is located in the Transport Management Unit of the Transport Centre in UNICEF Supply Division. The incumbents will coordinate, and monitor activities related to the global freight forwarding contracts, EDI monitoring, rates management, and carrier collaboration to ensure timely and cost-effective activities, with the overall goal of meeting the needs and requirements of UNICEF assisted programs and Procurement Service customers.
Purpose of the Job
Under the supervision of the Shipping and Logistics Specialist in the Transport Management Unit, the Logistics Assistant performs all activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures in order to ensure timely deliveries including:
Summary of key functions/accountabilities of the Logistics Assistant:
- Support for the TMU Team – management of the team mailbox, organize regular meetings with internal and external partners, assist with preparation of documents, updating logs and reports, updating/maintaining SOPs, etc.
- Assist with freight PO closure, liaising with TMU team colleagues, the finance team and the UNICEF global service centre (GSSC).
- Complaints – Support the Transport Centre Complaints Focal Point by monitoring outstanding cases, liaising with, and assisting complaint owners and partners/forwarders to achieve timely closure of cases, quality assurance and insurance teams, registering/updating in the UNICEF CICA system.
- Monitor forwarder invoice performance on SharePoint – reporting, following up with forwarders, GSSC, other TMU colleagues to address/resolve issues.
- Develop/maintain register of service provider issues, KPI anomalies, deviations from contractual obligations, etc.
- Verification content of biannual reconciliation statements by FFs, brining anomalies to the attention of the TMU Team Leader.
- Assist TMU Focal Points with EDI overview reporting – produce/assist producing reports sent to each FF and monitoring responses, following up when not received, etc., and assisting FF Focal Points in TMU to action simple solutions, e.g., shipment completion, etc.
- Any other duties or assignments as requested by the supervisor.
To qualify as a Champion for every child you will have…
Good interpersonal and communication skills to ensure effective working relationship with suppliers, customers and colleagues, and be well organized and ability to meet the high demands.
- Completion of secondary education with additional training in administrative support and data/reporting or a related field. Knowledge of supply chain and/or logistics an advantage.
- At least 5 years of relevant working experience in administrative or support roles with knowledge of logistics operations, international shipping, and reporting
- Advanced Excel skills
- Fluency in English.
- Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.
- Advanced MS Excel knowledge or experience in reporting
- Knowledge of PowerBI or other business intelligence applications
- Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish).
For every Child, you demonstrate...
UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).
The core competencies required for this post are:
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Drive to achieve results for impact
- Innovates and embraces change
- Manages ambiguity and complexity
- Thinks and acts strategically
- Works collaboratively with others
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
The closing date is 1 August 2021. Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php. Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Louise Pedersen at firstname.lastname@example.org.
Visit us at www.unicef.org/supply/
Advertised: Romance Daylight Time
Deadline: Romance Daylight Time