Information Management Officer, NO-2, Bucharest, Romania (Temporary Appointment, 364 days)
Job no: 551052
Contract type: Temporary Appointment
Duty Station: Bucharest
Categories: Emergency, Knowledge Management
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Protection and Development!
The war in Ukraine has triggered the fastest growing refugee crisis since World War II. By 23 April 2022, more than 774,000 refugees from Ukraine had arrived in Romania. The overwhelming majority of refugees are women and children, often separated from husbands and fathers who remained in Ukraine; older people; and significant numbers of unaccompanied children, including those from state care facilities.
Local and national authorities have established reception facilities at border crossing points to receive new arrivals and are providing life-saving assistance, including accommodation, food, and other basic needs, as well as onward transport for those moving to urban centers. In the reception centers, information is also provided on the asylum process and temporary protection, as well as on the risks of trafficking. Access to basic rights and services, such as health, has been facilitated. Steps have already been taken to foster protection and inclusion into national systems, such as for health and education. Referral services are being scaled up, focusing especially on case management and protection of unaccompanied children and those evacuated from boarding schools, institutions and other alternative care arrangements, survivors of gender-based violence (GBV), victims of trafficking, persons with disabilities and other vulnerable groups. UNICEF Romania Country Office is involved in the emergency response by supporting the national government and local partners in delivering assistance and protection services.
How can you make a difference?
The Information Management Specialist supports in developing and implementing information management policies, and other duties including revising and implementing information management policies.
Summary of key functions/accountabilities:
- Provide support to programme staff with finding data collection and data management solutions to support programme design, implementation and monitoring.
- Responsible for setting up and maintaining management information system to collect data required for programme delivery operation in close collaboration with relevant UNICEF partners and other key stakeholders.
- Provide assistance in reviewing current available information systems, and present ideas for system improvements.
- Consolidate data from different sources by harmonizing labels, flagging out outliers and cleaning data
- Ensuring timely data collection from different sources
- Ensure quality of collected and reported data, by setting and implementing regular quality checks for validation, consistency and reliability of data and information
- Support data analysis of available datasets, and produce regular statistical reports
- Provide technical support and guidance to UNICEF and relevant stakeholders to collect, process and manage data.
- Develop guidelines, SOPs, documentation and other training materials, and provide training as needed
- Strengthen external collaborative partnerships to ensure the production and dissemination of knowledge and information engaging all key stakeholders
- Support the establishment of new knowledge sharing networks and continue to strengthen and build on best practices documented from existing networks and knowledge sharing forums
- Establish and maintain information databases that consolidate, analyze and report/disseminate information related to the programme activities
- Identify information gaps at national and sub-national levels and propose ways to bridge those gaps
- Adopt and promote the use of global standards for information management for inter-operability
- Manage flows of information and dissemination in an appropriate way
- Manage an inventory of relevant documents on the humanitarian situation
- Support the development and analysis of needs assessment and monitoring programmes
- Provide information management advice in assessments and monitoring, including joint assessments and training.
- Participate in requirements gathering, planning, evaluation and development of strategies for methods to use, share, manage and preserve/dispose of electronic documents.
- Identify and document existing document/records processes and take into account identified applicable regulatory document retention requirements
- Collaborate with a variety of stakeholders to document, propose and implement business process improvements.
For further information please check the JD for this position here Information Management Officer_NO-2_TA.pdf
To qualify as an advocate for every child you will have…
- An university degree in Archival Studies, Records and Information Management, Library Sciences, IT, or related field(s) is required.
- A minimum of two years of relevant experience in information management, design, setup, and implementation of knowledge/information management systems is required
- Experience in designing and administering databases, data analysis and data visualization
- Work experience in UN or other humanitarian organizations is an asset.
- Fluency in English (written and verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
For every Child, you demonstrate…
UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).
- Demonstrates Self Awareness and Ethical Awareness (1)
- Works Collaboratively with others (1)
- Builds and Maintains Partnerships (1)
- Innovates and Embraces Change (1)
- Thinks and Acts Strategically (1)
- Drive to achieve impactful results (1)
- Manages ambiguity and complexity (1)
To view our competency framework, please visit here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Eligible UNICEF National Officer (NO) and General Service (GS) Staff Members on fixed-term, continuing or permanent contracts applying to this TA, which is dedicated to L3 Response, may be able to retain a lien on their existing post for the duration of this TA.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Advertised: GTB Daylight Time
Deadline: GTB Daylight Time