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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, HOPE

Consultancy Title: EMOPS Functional Review Consultant

Section/Division/Duty Station: EMOPS, NYHQ

Duration: 21 October 2024 to 13 December 2024

Home/ Office Based: NYHQ / Remote

About UNICEF – DO NOT EDIT

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF has over 12,000 staff in more than 145 countries.

BACKGROUND

Purpose of Activity/ Assignment:  PLEASE REFER TO THE ATTACHMENT FOR FULL DETAILS AND INFOMATION

The humanitarian context has evolved considerably over the past five years with the scale, severity and complexity of humanitarian crises reaching unprecedented levels.  The UN has reported that in 2023, displacement, acute food insecurity and malnutrition have reached historically high levels[1] with projections of a worsening situation in the future, especially due to climate related disasters.  Nearly 300 million people around the world will need humanitarian assistance in 2024 – a 20% increase in the number in need since 2021 (235.4 people)[2].  In 2024, a record US$46.4 billion is needed to respond to humanitarian needs globally[3], up from US$35.1 billion in 2021[4].

As the humanitarian landscape shifts, so too does the demand on UNICEF to respond at unparalleled levels. As the largest Cluster Lead Agency in the UN system, UNICEF is also called on to continue to provide sector leadership in Education, Nutrition, WASH, and Child Protection sub-cluster. 

Scope of Work:  PLEASE REFER TO THE ATTACHMENT FOR FULL DETAILS AND INFOMATION

The consultant will be required to: Conduct a comprehensive review of key EMOPS functions in collaboration with DHR to identify strengths, gaps and duplications and to inform proposed functional and structural options for the new OMP.  The review will be conducted to cover EMOPS core Functions in Director’s Office and across Sections, and all EMOPS contracting modalities; The Review will include the following tasks:

Task (1): Map functions and capacities within EMOPS Division across the three geographical locations (NY, Geneva and Istanbul)

Task (2):  Review of specific functional areas within the EMOPS Division across the three geographical locations (NY, Geneva and Istanbul) including the following:

Task (3): Review contracting modalities for EMOPS consultants and others within the EMOPS Division across the three geographical locations (NY, Geneva and Istanbul) as specified in the following:   

Deliverables: The consultant will deliver the following:

1. 1. Inception Report: Outline of the methodology, work plan, and timeline.
   2. Functional Analysis Report that includes:

1) Detailed report mapping functions and capacities across all sections in the EMOPS Division available.

2) Specific functional areas within the EMOPS Division across the three geographical locations (NY, Geneva and Istanbul) reviewed and recommendations provided, including, expertise and skills inventory.

3. 3. Gap Analysis Report: Identification of gaps and overlaps in the current structure and recommendations for improvement.
   4. Role Descriptions: Clear and concise role descriptions for each post.
   5. Contracting modality in EMOPS reviewed, including cost analysis of EMOPS use of the different contracting modalities with recommendations for greater synergy and cost effectiveness in the future.
   6. Final Report: Comprehensive report with findings, recommendations, and an implementation plan.

Terms of Reference / Key Deliverables:

Work Assignments Overview Deliverables/Outputs Delivery deadline

1. Inception Report

Conduct an initial meeting with key stakeholders to understand the scope and expectations

Review relevant organizational documents and existing functional structures

Develop a detailed methodology outlining the approach for the review and analysis.

Prepare a work plan with specific timelines and milestones.

Submit the inception report for approval and feedback

• Inception Report with methodology, work plan, and timeline – 31 October 2024

2. Functional Analysis Report:

Collect and review data on the current various functions and structures as indicated in tasks above in EMOPS across all geographic locations.

Conduct interviews and focus group discussions with relevant staff and stakeholders to gather qualitative insights.

Analyse the roles and responsibilities within the various functional areas and roles.

Assess the expertise and skills required for each role.

Cataloguing the skills and expertise currently linked to the various functional area.

 Mapping Skills to Roles: Ensuring that the identified skills align with the specific roles and responsibilities of each position within the various functional area.

• Discussion with management team Functional Analysis Report detailing the current structure and required expertise and skills. – By 28 November 2024

3. Gap Analysis Report :

Compare the current structure against best practices and industry standards.

Identify gaps where roles or skills are lacking.

Highlight any overlaps where roles or responsibilities may be duplicated.

Engage with stakeholders to validate findings and gather additional insights.

Develop recommendations to address identified gaps and overlaps.

• Presentation of key findings Discussion with management team Gap Analysis Report with identified gaps, overlaps, and recommendations for improvement – By 28 November 2024

4. Role Descriptions:

Define the purpose, responsibilities, and expectations for each role based on the analysis conducted.

Outline the required qualifications, skills, and experience for each role.

Ensure that role descriptions are aligned with organizational objectives and standards.

Review and validate role descriptions with key stakeholders.

Make necessary revisions based on feedback.

• Presentation of key findings Discussion with management team

              Comprehensive role descriptions for each post in the various functional area.

5. Final Report:

Synthesize information from the Functional Analysis Report, Gap Analysis Report, and Role Descriptions.

Develop an implementation plan outlining steps to address identified gaps and improve the functional structure.

Present the draft final report to stakeholders for feedback.

Incorporate feedback and finalize the report..

Submit the final report and present key findings and recommendations to EMOPS senior management team.

• Final Report with findings, recommendations, and an implementation plan – 13 December 2024

Please find TOR attached  TOR Functional Review Consultant.docx

Qualifications

Education: Masters

A relevant advanced degree in organizational development, human resources, emergency management, or a related field

Work experience:

Knowledge/Expertise/Skills required *:

Minimum 10 years’ experience in organizational development, preferably within the humanitarian or emergency response sector.

Proven expertise in conducting functional reviews and skills assessments.

Strong analytical and report-writing skills.

A deep understanding of the complexities and nuances of emergency response operations at different organizational levels (HQ, regional, and country).

Excellent communication and stakeholder engagement abilities.

Adequate experience engaging with senior stakeholders and managing complex projects.

Requirements:

Completed profile in UNICEF's e-Recruitment system and

- Upload copy of academic credentials

- Financial proposal that will include/ reflect :

• • the costs per each deliverable and the total lump-sum for the whole assignment (in US$) to undertake the terms of reference.
  • travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR.
  • Any other estimated costs: visa, health insurance, and living costs as applicable.
  • Indicate your availability

- Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.

- At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.

- Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

U.S. Visa information:

With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant’s household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4.  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. View our competency framework at: Here

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 

Remarks:  

Individuals engaged under a consultancy will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.