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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, opportunity.

Since 1950, UNICEF has supported the most important transformation for children and adolescents in Brazil. UNICEF Brazil with its main office in Brasília and nine field offices UNICEF works in close partnership with national and sub-national government, corporate partners, youth, and civil society organizations. For information of the work of our organization in Brazil, please visit our website: UNICEF Brazil.

How can you make a difference?

Under the supervision of the Chief of Field Office in Manaus, the Programme Assistant will be carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

The main functions/accountabilities are:

• Facilitate processing of contracts for consultants, vendors and partners, including document preparation, SAP/VISION transactions, and logistical arrangements.
• Maintain up-to-date vendor lists, partner databases and consultant rosters.
• Collect, review and process invoices in VISION, ensuring proper documentation and approvals.
• Prepare and maintain records, documentation and control tools for programme implementation and financial monitoring.
• Support processing of Implementing Partner documentation, including reports and fund transfer requests.
• Maintain programme planning and development records for assigned sections.
• Perform SAP (VISION) transactions, ensuring alignment with Annual Work Plans (AWPs) and updating records as needed.
• Provide logistical support for trainings, meetings and events, including coordination with participants, service providers and budget focal points, and preparation of materials.
• Support management of office supplies and equipment.
• Provide administrative and operational support for office relocation, repairs and construction activities.
• Track and follow up on premises-related works, maintaining timelines, documentation and correspondence.
• Liaise with Operations, vendors and service providers on maintenance, security, cleaning and utilities.
• Assist with office relocation logistics, including inventory tracking and coordination of service providers.
• Support monitoring of health and safety during office works and escalate risks or delays.
• Ensure continuity of office operations during transitions and premises-related activities in line with organizational policies.
• Maintain office calendar, organize meetings, and manage correspondence; take and file meeting minutes.
• Provide travel support to staff, including arrangements and entitlements in line with policies, and liaise with travel focal points to ensure cost-effective services.

To qualify as a champion for every child you will have:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.
• Language - Fluency in Portuguese is required. Proficiency in English is required. Knowledge of Spanish will be considered an asset.
• Desirable knowledge and skills:
  • Excel proficiency
  • Previous experience with SAP systems is highly desirable
  • Strong organizational, planning and prioritizing skills and abilities
  • Communication skills to interact with a wide range of internal and external counterparts
  • High sense of confidentiality, initiative and good judgment.
  • Exposure or previous experience providing administrative or logistical support related to office relocation, premises management or facilities coordination is considered an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS). Get acquainted with Our Values Charter: https://www.unicef.org/careers/get-prepared#Vals

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1).
• Works Collaboratively with others (1).
• Builds and Maintains Partnerships (1).
• Innovates and Embraces Change (1).
• Thinks and Acts Strategically (1).
• Drive to achieve impactful results (1).
• Manages ambiguity and complexity (1).

CHILD SAFEGUARDING

Child safeguarding involves proactive measures to limit direct and indirect collateral risks of harm to children, arising from UNICEF’s work, UNICEF personnel or UNICEF associates. The risks may include those associated with physical violence (including corporal punishment); sexual violence, exploitation or abuse; emotional and verbal abuse; economic exploitation; failure to provide for physical or psychological safety; neglect of physical, emotional or psychological needs; harmful cultural practices; and privacy violations.

Certain UNICEF positions present elevated child safeguarding risks (“elevated risk roles”) and candidates and/or incumbents may be subject to more rigorous vetting and training. Roles may be elevated risk roles because of significant unsupervised direct contact with children, their data, having a role in responding to safeguarding incidents, or being otherwise assessed as presenting an elevated risk. This position has been identified as an assessed risk role.

Click here to learn more about UNICEF’s values and competencies. During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for people with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children.

Remarks:

Government employees that are considered for employment with UNICEF are required to resign from their government before taking up an assignment with UNICEF.

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable from diverse populations (afro-descendants, indigenous, LGBTQIA+ and other minorities) are especially encouraged to apply. We are committed to supporting inclusion and diversity within UNICEF Brazil.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This job opportunity is presential and for Brazilians only or internal candidates with a work permit for Brazil.