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UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to a Calling

UNICEF Supply Division (SD) works to ensure equitable and inclusive access to essential supplies and services for children and their families, in development, humanitarian and fragile contexts. These supplies are critical to saving lives, supporting children’s health and education, and protecting them from abuse, exploitation, and neglect. As the UN’s largest end to end supply chain entity, UNICEF leverages its global reach, market influence, supply chain expertise and partnerships with governments, civil society, private sector, industry, and other stakeholders to meet children’s needs and protect their rights around the world.

SD focuses on three result areas to maximize impact, scale, and effectiveness: strategic procurement; supply preparedness and response in humanitarian and fragile contexts; and supply chain optimization. To facilitate and accelerate progress toward these results, SD employs three change strategies: financing for supply and services, supply chain digitalization and supply chain localization.

How can you make a difference?

Under the general supervision of the Logistics Specialist, supports the monitoring of EDI/SAP data flows and freight forwarder performance to ensure accurate, timely, and complete shipment information. Assists with the processing of retro approvals and verification of non-standard freight charges to maintain compliance with UNICEF procedures and contract terms. Monitors shipment closure by following up on goods receipt, invoicing and payment status to enable timely finalization of freight POs in VISION/SAP. Coordinates with GSSC, including reviewing SGW dashboards, to resolve invoice discrepancies and support the timely certification and payment of freight invoices. Prepares routine and ad-hoc EDI and logistics data reports to strengthen operational visibility, trend analysis, and informed decision-making.

Supports the accuracy, timeliness, and completeness of logistics data by monitoring EDI/SAP transmissions, shipment milestones, and freight forwarder performance to ensure smooth operational flow.

Ensuring data and invoice discrepancies are resolved, retro approvals are compliant, shipment closures are completed on time, and reports are produced to support operational visibility and informed decision-making.

Summary of key functions/accountabilities:  

1. Supports the smooth flow of logistics data and documentation by monitoring EDI transmissions from freight forwarders, ensuring information is accurate, timely, and complete. This includes identifying missing or inconsistent shipment data, following up with freight forwarders and relevant internal stakeholders, and assisting with routine data quality checks. Contributes to improvements in EDI-related processes and helps maintain consistent data standards across the logistics chain.
2. Assists with the processing of retro approvals in line with UNICEF procedures and contract terms by reviewing supporting documentation, validating non-standard freight charges, and ensuring requests are complete and compliant.
3. Monitors shipment closure activities by tracking goods receipt, invoicing, and payment status. Follows up with freight forwarders and internal teams to resolve outstanding data or documentation issues that delay the closure of freight POs, helping ensure that shipment information is correctly reflected in VISION/SAP.
4. Provides support to the coordination with GSSC by monitoring freight invoice status, including certification, approval, and payment. Reviews SGW dashboards to identify invoice issues linked to EDI discrepancies, works with stakeholders to resolve them, and escalates bottlenecks when needed.
5. Prepares routine and ad-hoc reports on EDI performance, retro approvals, shipment closure, and invoice processing to provide visibility on data quality trends and operational bottlenecks. Supports information needs from the Logistics Specialist and contributes to the analysis and consolidation of logistics data.
6. Engage regularly with freight forwarders and internal partners to clarify shipment information, follow up on data issues, and ensure compliance with required procedures. Contributes to updates of internal guidance, workflows, and system-related improvements as needed.
7. Other duties may be assigned based on operational requirements.

If you would like to know more about this position, please review the complete Job Description here:  JD - Logistics Assistant_G5.pdf

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education with additional professional training in accounting, logistics / supply-chain management, and/or general administration.
• Work Experience: Five years of experience in international transportation using multiple modes of transport (air, sea, road), cargo operations, commercial freight forwarding or related area.
• Skills: Strong working knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint), with emphasis on MS Excel, is required.
• Attention to detail, and the ability to identify and resolve data discrepancies are particularly important.
• Language Requirements: Fluency in English is required.

Desirables:

• Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
• Experience in working with ERPs is an advantage.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

For every Child, you demonstrate...

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, fraud, corruption and other forms of serious misconduct.

UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference, safeguarding and background verification checks. These checks may include verification of academic credentials and employment history, screening against relevant United Nations misconduct databases, and requests for misconduct disclosures from current and former employers, professional associations, other relevant organizations and participating organizations under inter-agency safeguarding initiatives, including the Misconduct Disclosure Scheme (MDS), where applicable.

Appointment, selection and continued engagement are subject to the satisfactory completion of all required checks. Selected candidates may be required to provide additional information and consent to enable UNICEF to undertake these checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments are conditional on the selected candidates' willingness to comply with current or future vaccination requirements, should UNICEF mandate it for personnel. Failure to comply with such requirements, where applicable and without a duly approved medical exemption from the relevant UN authority, will result in the cancellation of the selection or may lead to other administrative measures, including separation from service.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.