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UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a calling.

We are committed, passionate, and proud of what we do. Promoting the rights of every child is not a job, it’s a calling.

UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Information Technology. For more information about GSSC please visit our webpage at Global Shared Services Centre (GSSC)  and check this YouTube.

How can you make a difference?

As focal point of administrative management services in the UNICEF Global Shared Services Center and Central Services Center (CSC), Budapest, the incumbent is accountable for delivery of efficient and cost-effective administrative support services, providing guidance and management of administrative staff.  Ensures the office’s administrative operations and services are in compliance with the organization's policy, procedures, rules and regulations. The Administrative Officer reports to the Operations Manager P4 and ensures that the unit is providing added value through innovative approaches.

Summary of key functions/accountabilities:

1. Appropriate interpretation and application of administrative policy and procedures are timely implemented to support operations at the GSSC. 
2. The budget preparation and implementation are properly administered, monitored and controlled in the area of administrative management and services. 
3. Supervision and leadership in management and operations of delivery and improvement in administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security. 
4. Property management of administrative supplies, office equipment and other properties are effectively performed. 
5. All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.
6. Participates in the reviews of the contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, equipment maintenance etc.), monitors payments and proposes changes that may be required.
7. Staff capacity is enhanced through active staff learning/development programmes in the area of administrative management and services.
8. Effective working relations are maintained with other agencies, local authorities and implementing partners. 
9. Any other assigned administrative management responsibilities and services are effectively carried out and delivered. 

If you would like to know some generic information of this position, please review the Generic Job Description here.

To qualify as an advocate for every child you will have…

• A first university degree (bachelor’s degree) is required in social sciences, business management, administration or any other relevant field is required. Master’s degree in a relevant field is an asset.
• A minimum of 2 years of professional experience in required, specifically in one or more operations management area including facilities management; administration; office management.
• Prior hands-on experience in managing teams and supervisory role is highly desirable. Any supervisory experience including formally backfilling for supervisory roles will be taken into account.
• Experience in working with corporate ERP (Enterprise Resource Planning) system is required, SAP is desirable.
• Experience in a UN system agency, large private or public company, an international organization is highly desirable.
• Experience of shared services/business support Centre is highly desirable.
• Good working knowledge with Microsoft Office applications is required.
• Fluency in English (verbal and written) is required.
• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.

National Officer (NO) staff are nationals of the country in which they perform functions of a technical and professional nature. Eligible applicants are nationals of Hungary. 

National Officer staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

Remarks: Requirement for internal applicants 

Internal applicants from the GSSC must have their Learning Paths completed already at the time of application otherwise they cannot be considered. Additionally, they must attach a copy of the completed path at their current grade to their applications.

Please visit the Learning and Development portal for more information.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others (8) Nurtures, leads and manages people

Familiarize yourself with our competency framework and its different levels: competency framework here

As an advocate for every child, you will receive

• UNICEF offers an attractive remuneration package including a tax-free annual net base salary starting HUF 1,291,000 per month. Please check SalCalcLocal (undp.org) for simulation.
• Holidays and leave, including 30 days of annual leaves per year
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan
• Pension plan
• Optional life insurance plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support

Please visit Compensation and Benefit site on UNICEF Career page

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Additional information about working for UNICEF can be found here.