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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. Visit our website to learn more about what we do at UNICEF.

For every child, support      

UNICEF has been working in Lao PDR continuously since 1973. As one of the longest-serving international organizations in the country, we implement one of UNICEF’s largest country programmes worldwide, working tirelessly to promote the rights of children and women and to bring basic services - education, health, nutrition, protection, water and sanitation - to those who are most in need.

More than 70 dedicated staff members work to make positive and lasting changes for Lao PDR's most vulnerable children – and to ensure they remain a priority for the international community.

UNICEF works to promote and protect the rights of children and women in Lao PDR. More information on what we do in Lao PDR is available at https://www.unicef.org/laos/.

How can you make a difference?

UNICEF Laos is seeking an experienced and qualified Lao National to fill the position of Temporary Appointment for Administrative Assistant, post no.130852 at GS-5 level to be based in UNICEF Country Office in Vientiane, Lao PDR. the Administrative Assistant will be responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes and policies with following assigned tasks:

Administrative Support:

• Process visa, UNLP, driving lincense, vehicle documents applications for office staff, dependents, and consultants, ensuring compliance with UN and local regulations.
• Manage and update databases for national passports, UNLPs, visas, and ID cards.

Financial Management:

• Manage petty cash and serve as the petty cash custodian for the office.

• Process invoices, including collection, filing, approval, and UNICEF Financial System input.
• Assist the operations section with financial documents like Payments, Sale Orders, Fund Commitments, and Fund Reservations.

Office Management:

• Arrange and manage stationery supplies, maintaining inventory records and preparing annual replacement plans.
• Maintain the store room and draft correspondence and reports.
• Classify and file documents and circulate them as needed.

Logistical Support:

• Arrange accommodations, meeting rooms, and high-level field trips.
• Take minutes or notes at meetings and make hotel reservations for visitors.
• Purchase and distribute office necessary supplies.
• Provide logistical support for office and visitors.
• Perform other duties as assigned by the supervisor.

To qualify as an advocate for every child you will have…

The following minimum requirements:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Work Experience: A minimum of 5 years of relevant administrative or clerical work experience is required.

Language Requirements: Fluency in English  and Lao is required. Knowledge of another UN language is considered as an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

Nurtures, Leads and Manages People (1); Demonstrates Self Awareness and Ethical Awareness (2); Works Collaboratively with others (2), Builds and Maintains Partnerships (2); Innovates and Embraces Change (2); Thinks and Acts Strategically (2); Drive to achieve impactful results (2); Manages ambiguity and complexity (2).

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable internal and external candidates are encouraged to apply.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. Additional information about working for UNICEF can be found here.