Operations Associate , GS6, FT, Zalingie, West Area, Sudan (open to Sudanese nationals)
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Job no: 580109
Contract type: Fixed Term Appointment
Duty Station: Zalinguei
Level: G-6
Location: Sudan
Categories: Administration
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Hope
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Positioned among East, West, and North Africa, and close to the Middle East, Sudan is surrounded by pre-existing crisis and complex emergencies in an unpredictable, volatile and rapidly evolving region. By size the third biggest country in Africa, with a diverse population of around 42 million people. Sudan's children make up half of the total population, and the past two decades have seen their lives significantly improve: fewer girls and boys are dying before their fifth birthday, primary school attendance is increasing, immunization coverage is high and the country remains polio free. Recent developments, such as the 2019 revolution, the global Covid-19-pandemic, created new challenges and opportunities. The space for civic engagement including notably for youth and women’s groups, widened and presented a space for new types of engagement. In addition, following the ousting of the previous regime, strides were made for legal reform and policy development providing a stronger framework for realizing the rights of girls and women. Heavey fighting between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) erupted on 15 April 2023, displacing more than 2.6 million people within Sudan, and an additional 757,000 people to neighboring countries. Millions of the most vulnerable children and families are caught in the crossfire with no or limited access to essential services including water, food, healthcare, and safety.
Summary of key functions/accountabilities:
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results, briefly including:
1. Appropriate and consistent interpretation and application of policies and procedures timely implemented to support operations at the sub-country levels: Providing practical input on implementation of operations guidelines, in close coordination with the Programme Manager/ the Head of Office, operation staff/ supervisor. Supports the Programme Manager and the Head of Office, and updates staff on operations policies, procedures rules and regulation. Implements the appropriate application and interpretation of operations rules, regulations, policies and procedures. Also briefs and assists arriving and departing staff on basic operations procedures and requirements.
2. The budget preparation, implementation, and payment are properly administered in the area of operations management and services: Assists supervisor in preparing estimates on office premises, supplies, and equipment requirements for budget preparation purposes. And assists zone offices in the establishment and maintenance of operations services and the administrative budget. Also assist in conducting HACT Assurance interventions such as sport checks timely to ensure optimum utilization of UNICEF financial resources.
3. Delivery of operation support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security: Provides operations support and services to sub-country (zone) offices and out postings, where applicable, including preparation and funding of service contracts, preparations of requisitions for all operations supplies and guidance on administrative procedures. Assists the Programme Manager/ the Head of Office in the establishment and maintenance of arrangements related operations services for the running of the office, guest house, transport, localized procurement, safety/security, operations of office Cash-on-hand/Petty Cash Accounts and support of programme implementation in the field.
4. Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed: Supports management of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board where applicable (as applicable). Assists supervisor in Property Survey Board submissions, preparing minutes of meetings. Assists supervisor in executing PSB recommendations approved by the Programme Manager/ the Head of Office. Monitors and supervises adequate and appropriate use of supplies. And ensures that services and maintenance of premises are in accordance with organizational standards. Responsible for the field office’s fleet management and daily schedules of the drivers and vehicles.
5. All operations transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations: Ensures that all operations transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations. Contributes to the reviews of contractual arrangements related to operations support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of goods and services. Proposes to supervisor any changes that may be required. And monitors payments against contractual obligations and supports the operations of office Cash-on-hand account.
6. All travel and transportation arrangements are made in a timely manner to support staff’s and guests’ traveling and movement: Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies.
Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel. Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures. Extracts, inputs, maintains, and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel. Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records. And monitors travel certification and report back to the team.
7. Events and logistics are effectively organized and coordinated: Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts. Arranges times through liaising with participants over availability. Liaises with budget focal points and section over costs and needs. Prepares background materials for participants and uploads cleared materials on the intranet. Prepares and maintains agendas on meetings and events related to the work group commitments.
8. Staff capacity is enhanced through active staff learning/development programmes in the area of operations support and services: Develops training activities to ensure effective performance and efficiency in operations services management. Implements effective staff learning and development programme activities for capacity building. Contributes to workshops for staff’s competency building, staff learning and development, career development.
9. Effective working relations are maintained with other agencies, local authorities and implementing partners: Supports effective working relations with other agencies, local authorities and implementing partners on issues relating to operations matters through information exchange, collaboration, and harmonization. And cooperates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).
10. Performs any other duties and responsibilities assigned as required.
Any other assigned operations support responsibilities and services are effectively carried out and delivered.
Please for more detail of the duties and accountabilities find the TOR:
To qualify as an advocate for every child you will have…
Minimum requirements:
Education:
Completion of Secondary School, preferably supplemented by technical or university level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.
Work Experience:
- 6 years of relevant professional work experience with both national and international work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
- Work experience in emergency duty station.
Language Proficiency
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidate are encouraged to apply.
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
Advertised: E. Africa Standard Time
Deadline: E. Africa Standard Time