GVA - Finance & Administration Management, P-4, DFAM - Multiple Locations
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Job no: 575073
Work type: Fixed Term Appointment
Location: United States
Categories: Operations, Financial Management
For Every Child…a Sustainable Future
UNICEF is pleased to launch a Generic Vacancy Announcement for the Finance & Administration Manager Talent Group P-4 (Roster). The role is under the general guidance of the Deputy Representative ‐ Operations, and will be responsible for ensuring effective, equitable, efficient and sustainable operational systems in the broad operational and administrative areas of Finance, Accounts, Risk Management, Internal controls, Budgeting, Administration and Quality Assurance. The incumbent will also guide and support a group of professional staff to manage and deliver administration and finance services in a country or regional office.
For every child, commitment
UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.
“UNICEF humanitarian programmes address the urgent needs of children affected by crises in the short- and medium-term, while its development programmes contribute to reducing their needs, vulnerabilities and risks in a sustainable and longer-term manner. Both therefore contribute to delivering the Sustainable Development Goals for the world’s most disadvantaged children.’’
For every child, dedication
UNICEF is seeking talented applicants for a placement in the Finance & Administration Talent Group P-4 (Roster). The function of Finance & Administration Manager is of critical importance in UNICEF's structure as it ensures the overall management of the office financial and operational resources. It covers functions in the areas of Finance, Accounting, Risk Management, Compliance, Operations, Administration Management, Budgeting, Business Analysis, Quality Assurance & Internal Controls.
Following a thorough screening and vetting process, successful candidates will be placed in the Talent Group (Roster) at P-4 level for an indefinite period until they are selected and appointed to a post. Talent Groups (Rosters) at UNICEF are exclusive lists of pre-vetted, highly qualified professionals that can be considered for a direct selection as the positions become available.
How can you make a difference?
Policy Formulation, Review, Interpretation & Implementation
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Accountable for the correct and consistent application of organizational policies and procedures in the management of finance and administration functions through the provision of technical leadership and support in the area of operations generally, accounting and finance particularly to the country and regional office/s.
Financial Planning and Management
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Lead the financial oversight management, monitoring and reporting of all the country programme budget - and where applicable private sector fundraising budgets; make analysis and recommendations for line manager, Representative and Deputy Representatives to take risk informed decisions.
Administrative and Operational Support
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Ensures timely and effective delivery and improvement in administrative support and office services for enhanced quality, efficiency and cost effectiveness, including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
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Manages properties, administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board (PSB) and ensuring follow-up action of PSB decisions. Oversees the management and control of assets, their utilization and disposal in accordance with IPSAS rules. Ensure the safekeeping, annual physical inventory, including cost analysis and recommendations for replacement/disposal of all administrative equipment and supplies.
Control of Company Accounts and Cash Management
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Tasked with supervising the proper, precise, and prompt handling and documentation of financial transactions and payments (including rent, travel expenses, third party contractual payments, program direct cash distributions and/or direct payments, among others) within SAP/VISION system, ensuring compliance with established protocols and guidelines. Additionally, will be responsible for diligent oversight of pre-payments, receivables, as well as the use of correct General Ledger accounts in the office.
Compliance & Risk Management
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Support relevant offices with up-to-date information to make operational and programmatic risk informed decisions and improve office performance, with the support of the enterprise Governance, Risk and Compliance (eGRC) platform.
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Ensure that management provides staff with access to relevant training and that staff and other personnel understand and abide by key UNICEF policies, including Audit, PSEA, Fraud, and Ethics.
Resources Management and Budgeting
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In close coordination with the line manager and/or Chief of Operations, manages and controls the relevant budgets to ensure that the objectives set in the fiscal year are achieved for smooth office operations, including sub-country (zonal offices) and out postings where applicable. Additionally, budget recommendations and estimates for office premises, supplies, and equipment are effectively prepared, presented, negotiated and implemented when approved.
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Ensure timely spending, forecast of future expenses, and analysis of any budget discrepancies in main and/or sub-offices to optimize utilization, monitoring of funding allocation, manage allocated funds in compliance with relevant grants terms and timeframe, including funds received from other offices/agencies.
Partnership, coordination and collaboration
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Provide technical expertise and recommendations on HACT implementation, including, advice approach to undertaking spot checks, follow-up actions required on result of financial assurance activities; the use and collaboration with the Supreme Audit Institution; and use of micro-assessment results including the appropriate level of capacity building in financial management.
To qualify as a champion for every child, you will meet following eligibility criteria:
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An advanced university Degree (Master’s) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable) from an internationally recognized institute/body of accountancy with valid membership in good standing is required.
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A minimum of eight (8) years of professional experience, at the national and/or international level, is required, specifically in implementing organizational initiatives in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources is required.
- Knowledge of Results Based Management is a requirement.
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For country offices with a significant private sector fundraising operation, prior experience working with or in the private sector, and supporting private sector fundraising, is highly desirable.
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Additional experience in one or more of the Audit and investigations, Safety and security, grants management or Enterprise Risk Management areas, would be highly desired.
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Fluency in English is required (verbal and written). Working knowledge of another UN language (Arabic, Chinese, French, Russian and Spanish) is considered an asset.
For every child, you demonstrate
a) Our core values: Care, Respect, Integrity, Trust, and Accountability
This is a Generic Vacancy Announcement (GVA) that has been launched to populate the Finance & Administration Talent Group. While a placement in the Talent Group does not guarantee a selection, it is an important resource for filling vacancies.
UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply. UNICEF is committed to achieving better diversity in the Finance and Administration Manager P-4 portfolio. Current diversity data of the Finance & Administration Manager P-4 portfolio are Programme Country Nationals: 84%, Donor Country Nationals 16% while; Gender Diversity is Female: 50% and Male 50%.
“UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.”
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time
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