Finance Associates (Payments), GS-6, Finance Section, Global Shared Services Centre, Budapest, Hungary (Posts # 95534 and 95522)
Job no: 547663
Contract type: Fixed Term Appointment
Categories: Finance and Administration
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, results.
UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Information Technology.
GSSC has won the 2019 Business Services Firm of the Year in Hungary, 26 regional awards announced at the Central and Eastern European Business Services Summit & Awards held in Warsaw, Poland.
This position is located in the Finance Section, Payments Unit, Cashier team, at the GSSC in Budapest, Hungary. The Payments Unit is responsible for scheduling and overseeing the execution of payments to UNICEF’s vendors. The Cashier team is responsible for staff payroll payments and donor contributions receipting.
How can you make a difference?
Under the supervision and guidance of the Finance Officer the Finance Associate (Payments) will supervise, review and direct payroll and vendor payments, and contributions receipting. The Finance Associate will provide guidance and support to UNICEF offices and divisions in response to queries on payroll and vendor payments and donor receipts, ensuring adherence to standard operating procedures and related policies, taking corrective action where required.
Key functions, accountabilities, and related tasks:
- Timely review and approval of payments as per the set cut off times and dates.
- Maintain the Vision payroll pay areas exception table in consultation with payroll unit.
- Act as the focal point to resolve customer complaints and queries related to vendor payments and Cashier activities.
- Provide authoritative guidance to Finance assistants on technical and accounting issues related to vendor payments processing and Cashier activities.
- Coordinate with other Finance Units and partner House banks to ensure timely reprocessing of any rejected payroll payments.
- Prepare the cash forecast for the Cashier bank accounts in scope and submit replenishment request to Treasury.
- Ensure Cashier GL accounts are cleared at month end with all donor receipts allocated to the correct customer and escalated as needed.
- Initiate, review or approve JP Morgan Chase and Bank of America queries as required.
- Assist in creating and maintaining process instructions and standards operating procedures for payroll payments and receipting activities.
- Define the required update to the Vision DTACT table and request ICTD to update the relevant payment parameters whenever a change is required.
- Support implementation of the Bank automation project with testing of new House Banks and payment methods for payroll payments.
- Design and generate monthly payments activity reports and statistical data related to all payments, and provide technical support to the Payments Unit, as and when required.
To qualify as an advocate for every child you will have…
- Completion of Secondary education is required, professional/university level courses in Accounting and Finance/Business administration considered as an asset.
- A minimum of six years of clerical experience in finance and accounting is required. A completed university degree from an accredited institution will be counted toward the minimum work experience requirements.
- Working knowledge of accounting standards and technical prerequisites relevant for accounts receivable, receipts and payroll payments processing.
- Good command of ERP systems such as SAP and MS Office package, especially Excel.
- Proven ability to communicate clearly with stakeholders of various levels, both internal and external.
- Ability to work in a team environment to achieve common goals and to provide technical guidance to Finance Assistants.
- Ability to work effectively with people of different national and cultural background.
- High sense of confidentiality and initiative, with good judgment.
- Ability to deal patiently and tactfully with customers.
- Ability to plan and prioritize tasks.
- Fluency in English (verbal and written) is required.
- Experience in handling process changes designed to quickly react to emergency countries’ needs is desired.
- Comprehensive understanding of the DTACT table’s structure and setup is desired.
- Understanding of how the banking system functions is desired.
- Experience in payroll payments processing and recording various types of receipts is considered a plus.
- Knowledge of UNICEF organizational structure, finance and administrative policies is desired.
- Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is an asset.
- Knowledge of VBA programming, Power BI and SQL is an asset.
- The hiring manager may apply other criteria within the context of the job requirement, beyond the minimum requisites for shortlisting.
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Internal applicants are required to complete the GSSC Learning Paths for the level of this post.
Internal applicants should complete the self-directed online components of training courses in the Learning Paths. Due to non-availability of workshops during the time of the Vacancy Announcements, applicants are required to complete the workshop components during the selection process and all relevant courses must be completed before the onboarding date in case an internal candidate is identified as recommended candidate,.
Please visit the L&D Portal Learning and Development (sharepoint.com) for more information.
UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability and the following core competencies:
- Demonstrates Self Awareness & Ethical Awareness
- Drive to achieve results for impact
- Manages Ambiguity & Complexity
- Works collaboratively with others
To view our competency framework, please visit: https://uni.cf/Competencies
Applicants must be nationals of EU countries or in possession of a valid work permit. Please attach a copy of your work permit to your application submission.
General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate Ministry of Foreign Affairs (MFA) accreditation for locally recruited staff.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, race, sexual orientation, nationality, culture, appearance, socio-economic status, ability, age, religious, and ethnic backgrounds, to apply to become a part of the organization. More information on UNICEF’s commitment to diversity and inclusion: https://uni.cf/InclusiveUNICEF
Advertised: Central Europe Standard Time
Deadline: Central Europe Standard Time