Current vacancies

Versión en español: http://jobs.unicef.org/cw/es/job/589324?lApplicationSubSourceID=

UNICEF PERU

Contract Type: Fixed Term Appointment
Post No. 133775
Job Title/Level: Programme Assistant, GS-4.
Supervisor Title/Level: Programme Officer (NO-A)
Organizational Unit: Programme Section
Post Location: Iquitos, Peru Country Office. Duty station will soon be updated in the system.
Period of contract: one year

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, hope

The Programme Assistant (GS-4) is positioned in the Programme Section and reports directly to the Programme Officer. This position is based in Iquitos-Perú. The position provides programme and administrative support functions that contribute to programme planning, implementation and operations, ensuring effective administrative coordination between programme staff and operations units.
Depending on programme priorities, the incumbent may support specific programme areas (e.g., Health, Education, Child Protection) or contribute to cross-cutting activities under guidance. The role focuses on supporting programme processes through established procedures, systems and tools. 

How can you make a difference? 

Under the general supervision and guidance of the supervisor, the Programme Assistant provides a range of administrative, operational and procedural support to the programme section.
The incumbent supports the implementation and monitoring of programme activities by ensuring the timely processing of documentation, transactions and routine operational tasks in accordance with UNICEF rules, regulations and procedures.
The Programme Assistant may support one or more programme areas or cross-functional initiatives, working in coordination with programme colleagues and operations staff to facilitate the smooth delivery of programme outputs.

By supporting the compilation and coordination of routine work products, the incumbent contributes to the timely delivery of project and programme components in line with established procedures and operational frameworks.
This support helps facilitate administrative processes, reduce avoidable delays, and maintain an organized operational environment that enables programme activities to be implemented effectively.
Through careful attention to detail and adherence to UNICEF rules and processes, the incumbent’s contributions support overall office efficiency and assist programme teams in the effective implementation of project and programme activities, contributing to the achievement of section objectives.

1. Programme & Project Support
•Assist in the preparation, implementation and routine monitoring of Annual Work Plans (AWPs), following established guidance and templates to ensure alignment of planned results and coding.
•Perform routine transactions in SAP/VISION, ensure accurate data entry, track expenditures, and flag discrepancies or required amendments to the supervisor.
•Compile and organize inputs for programme reports, dashboards and performance indicators using established digital tools and formats.
•Support coordination with programme and operations colleagues by following up on transactional or procedural matters as instructed.
  
2. Administrative & Financial Support
•Support the processing of contracts (consultants, vendors, partnerships) by uploading TORs, initiating Service Gateway transactions, and assisting with logistical arrangements under supervision.
•Provide administrative support to office scheduling, including maintaining calendars, organizing team meetings, drafting meeting minutes, and filing correspondence and records.
•Maintain updated tracking logs for staff leave, absences and team activities, ensuring information is complete and timely.
•Compile and organize documentation for financial monitoring purposes, including budget tracking files and control tools.
•Collect invoices and supporting documentation and assist with submission of payment requests through VISION and Service Gateway.
•Assist in periodic physical verification of office assets, support procurement requests for replacements, and update asset records in line with UNICEF asset-management procedures.
•Update and maintain partner contact lists, training participant records and consultant rosters to ensure information remains current.
  
3. Operations and Travel Support
•Provide administrative support for travel arrangements for team members, including itinerary preparation and coordination with designated travel and HR focal points.
•Assist with procurement-related processes for office supplies and equipment and help maintain updated inventory records.
  
4. Administrative, Logistics and Event Support
•Provide logistical support for trainings, workshops and meetings, including coordination with vendors, booking venues or meeting rooms, arranging catering, and supporting participant communications.
•Assist in preparing background materials, agendas and attendance lists for events and meetings.
  
5. Knowledge Management & Internal Communication
•Maintain organized digital and physical filing systems to support knowledge sharing and institutional memory.
•Provide administrative and logistical support for onboarding of new staff, interns and consultants.
•Assist colleagues in locating relevant and up-to-date documents within shared digital repositories.
•Draft routine internal communications, such as meeting summaries and administrative updates, using standard formats.
  
6. Digital Support
•Use approved digital tools, including basic AI-enabled and data visualization tools, to support information organization and presentation.
•Maintain digital records in accordance with UNICEF digital workforce and data protection standards.
•Support colleagues in the use of standard digital tools and systems, as required.
•Handle documents responsibly, ensuring confidentiality and compliance with data protection guidelines.
  
7. Emergency Support & Flexibility
•Provide administrative and logistical support during emergencies or surge periods by assisting with task reprioritization as directed.
•Contribute to business continuity by providing back-up administrative support to the office when required.

To qualify as an advocate for every child you will have…

Minimum requirements and desirables:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work. 
*A bachelor’s degree from a recognized academic institution in a field relevant to the position may replace three years of related work experience.

Work Experience: A minimum of 4 years of relevant administrative or clerical work experience is required.

Skills: 

• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required. 
• Good knowledge of UNICEF administrative policies and procedures. 
• Organizational, planning and prioritizing skills and abilities. 
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative and good judgment. 
• Ability to work effectively with people of different national and cultural background. 
• Ability to work in a team environment to achieve common goals.

Language Requirements: 

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

Familiarize yourself with our competency framework and its different levels.

This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is either a role with direct contact with children, a role that works directly with identifiable children’s data, a safeguarding response role, or an assessed risk role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) apply.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable candidates with disabilities,  local native candidates and generational and gender diverse groups are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Versión en español: http://jobs.unicef.org/cw/es/job/589324?lApplicationSubSourceID=