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Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, chancе

Consultancy Title: National Consultant to oversight office renovation project and provide operations support, (National, Belarus)

Section/Division/Duty Station: Operations section, UNICEF Belarus CO

Duration: January - April 2025 (about 3 months)

Home/ office Based: Remote / Home-based (with visits to the office according to the needs (Minsk, Belarus)

About UNICEF

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. Over 75 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and abuse. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations, and governments.

BACKGROUND

Purpose of Activity/Assignment:

The purpose of the role is to support the UNICEF Belarus country office Operations team in the administrative and operations functions while office renovation project which requires specific additional knowledge and provision support with dedicated tasks.

Under the supervision and guidance of the supervisor, the Consultant will be responsible for executing a variety of specialized tasks.

Scope of Work:

Under the supervision of the Operations Manager and overall guidance, the consultant will:

Renovation Project

• Provide oversight/coordination to the redesign and renovation project in the office premises,
• Monitor the GrAF greening & accessibility fund project implementation,
• Liaise with the Construction company staff to ensure timeliness and quality of services,
• Procure all necessary supplies within the Renovation and GrAF projects,
• Ensure the supply processes are within UNICEF rules and procedures,
• Ensure the smooth office functioning throughout the construction period (movement of furniture, equipment and staff).

Logistics & Supplies management

• Assist in organizing the office events, such as retreats, conferences, outings by making logistical arrangements through engaging with facilitators, caterers, hosts, and the travel arrangements (if required)
• Follow-up with review office supplies procurement plan, purchase and timely distribute corresponding office supplies.
• Support management of administrative supplies.
• Support on the purchase and timely distribution of office supplies. Monitor adequate and appropriate use of supplies.

Administrative support

• Liaise with local administration of the Dipservice on the matter of projecting documentation and installation of Smart meters.
• Maintain documentation related to administration (correspondence, contracts, invoices, etc.)
• Support on collecting data for 2024 Environmental Footprint and Accessibility (EFAAT) Reporting.

Terms of Reference / Key Deliverables / Delivery Deadline:

Travel (if required as per TOR):

No travels required within this assignment

Qualifications

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Work experience/Knowledge/Expertise/Skills required:

• A minimum of 5 years of relevant administrative or clerical work experience is required.
• Fluency in English is required.
• Work experience with or in partnership with UNICEF and other UN agencies will be an assert
• Training and experience using MS Word, Excel, PowerPoint, and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff

Competencies:

• Manage ambiguity and complexity: Demonstrate resilience and composure, get things done despite challenges and maintain performance levels in pressured, adverse and uncertain environments
• Builds and maintains partnerships: Develop a network of formal and informal contacts through participation in networks or consultations with others.
• Demonstrates self-awareness and ethical awareness: Display sensitivity and adjust language and tone, ensuring it is not demeaning or aggressive; Recognize own strengths and limitations, learning from mistakes made; Display appropriate ethical behaviors, refraining from discriminatory* language and actions.
• Drive to achieve results for impact: Plan and take ownership for delivering tasks with minimal supervision; Pay attention to detail, producing work of a high standard; Monitor activities on a regular basis, reviewing work plan to ensure progress and delivery; Ensure the completion of tasks, while addressing obstacles and bottlenecks.

Requirements: 

Completed profile in UNICEF's e-Recruitment system and

• Interested applicants should provide a letter of interest (Cover Letter) describing how they can contribute to the interventions listed under roles and responsibilities and why they should be selected for this position. In addition, they should share their latest CV/Resume and financial proposal  Financial Offer template_ Renovation Consultant.docx to undertake this job.
• Upload copy of academic credentials
• Financial proposal should be submitted using the financial offer template and must:
  • Reflect the costs per each deliverable and the total lump-sum for the whole assignment period (in US$) to undertake the terms of reference.
  • Include travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR. Consultants are responsible for arranging their own transportation arrangements. UNICEF can provide office vehicle for some duty travel missions with prior agreement as per monthly travel plan approved by the supervisor.
  • Include any other costs: health insurance, payment of an incidental expenditure (such as bank charges, insurances, etc.) and living costs as applicable.
• Indicate your availability.
• Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.
• At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

For every Child, you demonstrate… 

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).   

To view our competency framework, please visit  here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.

According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

Remarks:  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.