UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to support

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference? 

If you would like to know more about this position, please review the complete Job Description here: [attach JD/TOR here]

To qualify as an advocate for every child you will have…

Key functions, accountabilities and related duties/tasks

1. Budget Monitoring (specialized)

• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Prepares and maintains records, documents and control plans for the budget monitoring of project/programme implementation.
• Carries out transactions in VISION pertaining to grants for Incumbent`s section such as registering grant allotments and tracking expiring programme grants.

2. Administration section Planning & Project Management (specialized)

• Ensures the availability of timely, complete and accurate information and data for preparing section work plans and project management plans.
• Undertakes basic research and performs comparative analysis of administrative related data.
• Monitors project implementation against established milestones and make recommendations to improve performance.
• Help ensure timely compliance with agreed deadlines.
• Acts as focal point in the review of the completeness of data reports with key monitoring and evaluation information

3. Asset Management

• Ensure timely and accurate updating of all newly procured assets in the master database and VISION system.
• Tag assets with inventory numbers based on their assigned categories and ensure proper labeling and tracking.
• Conduct quarterly updates on asset movements for door-posting and physical verification exercises.
• Re-tagging assets that have lost their inventory numbers due to relocation or handling.
• Report any changes in asset status, including impairments, to support decisions related to asset disposal through the Property Survey Board (PSB).
• Oversee the receipt of goods into the warehouse and administrative stores, coordinating with relevant staff and the storekeeper to ensure proper documentation and handling

4. Execution of Property Survey Board (PSB) Decisions

• serve as the alternate secretary of the Property Survey Board (PSB) Committee, coordinating and scheduling meetings as required by the office.
• Organize and classify obsolete, used, or damaged administrative assets for sale or donation in accordance with PSB decisions.
• Identify and separate items designated for donation and ensure proper documentation is in place.
• Prepare donation certificates and handover forms for implementing partners as per established protocols.
• Conduct full bidding processes for the sale of assets, ensuring transparency and compliance with PSB directives.
• Prepare and manage all handover documentation for bid winners, ensuring accuracy and completeness.
• Scan and upload all required documents (e.g., notification of award, payment receipts, handover forms, and F-28 forms) to facilitate asset deactivation.
• Liaise with the Global Shared Services Centre (GSSC) to follow up on the deactivation status of sold or donated assets in the VISION system.

5. Annual Asset Verification

• Lead the office-wide annual asset verification exercise, ensuring full compliance with organizational policies and procedures.
• Maintain accurate records of all verified assets and reconcile discrepancies in coordination with relevant units.
• Prepare report and analysis of the verification findings.

6. Supplies/Equipment

• Supports management of administrative supplies, office equipment, and updating inventory of items.
• Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
• Responsible for the purchase and timely distribution of office supplies.
• Assist with annual physical inventory of all expendable and non-expendable items in office; Identify and recommend replacement/disposal of equipment and supplies.

7. Communication & Workflow

• Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
• Manages incoming and outgoing correspondence, e-mails and telephone calls.
• Communicates routine and some non-routine information pertaining to the work of the team.
• Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate.

8. Events/Logistics

• Supports capacity development activities and conferences by making logistical arrangements, through engaging with facilitators, caterers and hosts.
• Arranges times through liaising with participants over availability.
• Liaises with budget focal points and section over costs and needs.
• Prepares background materials for participants and uploads clear materials to the intranet.
• Prepares and maintains agendas on meetings and events related to the work group commitments

 9. Invoice Processing

• Responsible for collecting invoices and filing documents for approval and onwards processing in VISION.  
• Uploads electronic files and verifies results to destination system.
• Responds to client transaction status and other inquiries.

 10. Attendance

• Maintains and updates a system which monitors the absence of staff as and if needed.

Minimum requirements:

• Education: Completion of secondary education is required.  

  Any Certification in Administration is desirable, preferably supplemented by technical or university courses related to the field of work.

  OR

  A bachelor’s degree in social sciences, business management, administration, finance or any other relevant field of discipline.  from a recognized academic institution in a field relevant to the position may replace three years of related work experience. A master’s degree may replace an additional two years of experience

• Work Experience: At least 6 years of relevant progressively responsible experience in:

  Asset management (receipt, tagging, tracking, disposal, handover) and coordinating quarterly and annual physical verification exercises.

  Inventory control, stock management or warehousing experience.

  Administrative support within an organization, preferably in multi‑location operations.

  Data entry, record‑keeping and document management.

  Experience supporting:

  Internal controls, compliance, audits, and asset disposal boards.

  Fleet, premises or facilities management is an added advantage

• Skills
  1. Project Management
  • Create project plans, objectives and deliverables 
  • Track and organize resources like time, budget, and team efforts 
  • Identify and report potential risks for further guidance 
  2. Collaboration
  • Navigate organizational dynamics and adapt behavior to respond to different situations 
  • Choose appropriate words, tone and tailors' messages respectfully and persuasively to suit different audiences 
  • Write clear, concise and well-structured reports and documents using appropriate language 
  • Pay close attention to what others are saying, ask questions for clarification 
  • Present ideas and information clearly in front of groups 
  3. Problem Solving
  • Analyze data, identify trends, patterns and anomalies 
  • Evaluate information, analyze problems, identify underlying causes and risks 
  • Summarize and communicate findings, focusing on actionable insights to support decision-making 
  • Make decisions in time-sensitive situations, even with incomplete information 
  • Assess the potential impact of solutions (costs, benefits and risks)
  4. Digital Dexterity
  • Utilize AI-powered tools and platforms to automate data analysis 
  • Apply prompts to improve the quality of reports and data, ensuring alignment with internal regulations and policies 
  • Use specialist technology business systems and software 
  Analyze and summarize data from various business systems to generate reports and insights.
• Language Requirements: Fluency in English and Arabic is required. Knowledge of another official UN language (Chinese, French, Russian or Spanish) or a local language is an asset.

Desirables:

Experience in the UN Common system or an international organization is desirable.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

[add the 8^th competency (Nurtures, leads and manages people) for a supervisory role]. 

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable Females are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.