UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

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For every child, we care

PURPOSE

 UNICEF South Sudan has over 100 donor funded grants to manage each year, with varying requirements and conditionalities. To maintain the South Sudan office’s good track record of timely reporting, ensure effectiveness in supporting the different sections, and uphold the quality of deliverables, UNICEF South Sudan requires additional support for its Donor Relations Team focusing primarily on donor reporting and proposal development. Currently the South Sudan Country Office (SSCO) has over 130 donor reports due each year.

Experience has shown the need for specific capacity to support in the area of editing and quality assurance of reports in addition to reinforcing capacity on reporting, proposal development and grants management (including financial reporting and M&E). Lessons learned to-date identify the need for a strong writer with professional experience in UNICEF programming and results-based reporting, writing and documentation. Additional support is also needed in the leading and development of multi-sectoral proposals, for emergency response, in particular. Knowledge of the UNICEF’s work and the requirements of key donors is also essential.

This position is remote based with field travel to Juba, South Sudan. To facilitate work with South Sudan Country Office colleagues the prospective candidate is expected to be based in Juba Time zone +/- 3 hours.

MAIN RESPONSIBILITIES AND TASKS

Under the supervision of the Donor Relations Specialist (P3), the Donor Reporting Specialist will be responsible for editing, fact-checking, formatting and some writing for donor reports, proposals, and other items as required:

1. Update and maintain information on all donor and programme reporting requirements and templates. Provide section chiefs and field offices with regular updates on these requirements and follow-up as required to ensure the timely inputs, clearance and submissions of proposals and reports to donors. Upload final versions of donor reports to the grants SharePoint.
2. Work with relevant sections and field offices in the preparation of high-quality concept notes, funding proposals and donor reports by standardizing formats, contents and ensuring adherence to donor requirements. Provide quality assurance of proposals and reports. This includes gathering of information, consolidation, editing, layout and branding of all required proposals and reports which include ad hoc proposals, donor interim and final reports and specific thematic reports. Ensure donor reporting and proposal SOP are followed. Ensure the templates, donor conditions and final version of concept notes and reports are properly saved in the donor SharePoint folder and easily accessible to programme colleagues.
3. In close collaboration with the External Communications section, ensure that the necessary visibility requirements are communicated to the sections and collected timely for reporting and other such purposes. Ensure inclusion of human-interest material in donor proposals and reports.
4. Support sections on the submission of grant extensions and programme changes requests to donors. Ensure the revised plans, PBA and related information is saved on the grant SharePoint folder.
5. In close collaboration with the Budget Unit, monitor funds utilization, grant expiry, etc. and ensure programmes are implementing in alignment with donor conditions.
6. Support maintaining up to date the donor pipeline tracking sheet (funding pipeline, trends, and gaps) and donor report tracking sheet.
7. Support research and maintenance of up-to-date information on donors for UNICEF South Sudan’s advocacy and resource mobilization information and use. Support updating and preparing of briefing notes and presentations for the donor meetings as required.
8. Coordinate donor engagements, meetings, and technical calls in particular as they relate to donor reports or proposals.
9. Provide training and technical assistance, as required, to staff and partners to improve the overall quality and consistency of concept notes, proposals, and reports.
10. Perform other related duties as assigned by the supervisor to ensure the success of the team, including support with other types of reports.

MINIMUM QUALIFICATIONS AND COMPETENCIES

Education:

Master’s degree in international relations, Political Science, Business Administration, or a related field required.

Work Experience:

Minimum of 5 years of professional work experience in Donor Reporting, Proposal Writing, and Donor Engagement required.

• Minimum of 2 years work experience in humanitarian setting required.
• Field experience in developing and/or emergency context required.
• Experience in managing donor relations / donor reporting for large scale development/humanitarian programme required.
• Experience in working with UN agencies or NGOs required.
• Proven experience to work under pressure and tight timeframes required.
• Proven experience to work successfully in collaboration with multiple teams in multi-sectorial setting required.
• Proved knowledge of conditionalities of key public sector donors (World Bank, US, UK, Germany, Japan, KOICA, GAVI, Global Fund, AFdB) a strong asset.
• Proven experience to work successfully in remote setting strongly preferred.

Language:

• Fluency in English language required.
• Proficiency in another official UN language (Arabic, Chinese, French, Russian or Spanish), in particular French, is a strong asset.

The competencies required for this post are:

 Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

Core Competencies (For Staff without Supervisory Responsibilities) *

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.